Graduate Students who are members of ISE and intend to organize a Regional Student Meeting can apply for ISE financial support. Applications submitted by Graduate Students jointly with their supervisors or with other senior members of the staff of their university are also acceptable, but it is expected that the students will be engaged in the organizational aspects of the meeting as much as possible. Regional Student Meetings are typically one-day meetings involving graduate students active in the geographic area where the meeting takes place. The format of the meeting (oral presentations, posters, discussion sessions, other) is autonomously decided by the organizers who will be responsible for securing a venue and collecting registrations. No registration fee should be requested, if financially possible. When the Regional Student Meeting is associated to a larger ISE-sponsored meeting taking place in the same venue, the application must provide clear indication on the connections between the two events and must clearly describe the independent activities reserved to student participants. No later than one month after the meeting, the organizer(s) will send to the ISE Office a report on the event, including the names and the e-mail addresses of the participants. The student participants will be invited to apply for ISE membership. A report giving an overview of the meeting, accompanied by suitable pictures if available, will be posted on the ISE website under Student Activities.
Applications for ISE support must be sent by e-mail to the ISE Office, with a copy to the Regional Representative of the country where the meeting is organized, 3-12 months before the meeting date, using the application form. The local ISE Regional Representative, if requested, will assist the potential meeting organizer in the preparation of the application. Applications will be analyzed by a committee consisting of (i) ISE Immediate Past President (ii) ISE Secretary General, (iii) ISE Treasurer, (iv) ISE Vice President responsible for Educational Activity and (v) ISE Vice President responsible for Regional Sections. The response will be communicated to the applicant and to the relevant Regional Representative no later than 1 month after the application submission.
The maximum financial support will be 600 €; the expected use of the funds must be specified in the application. Co-sponsoring by other Societies and/or institutions is possible.